Email signature examples
Email signature examples that actually get clicked
Nine real-world signatures for sales, executives, designers, support, engineering, and agencies — each rendered with the same Outlook-safe HTML engine SignatoryGrid ships to your team. Pick one, make it yours, roll it out free.
What makes a signature work
Every example below follows the same four rules: one call to action, four lines or fewer, table-based HTML so Outlook doesn't collapse the layout, and text that stays legible if images are blocked. Hover-free, plugin-free, and safe to paste anywhere.
Sales rep
Classic barSales signatures need a clickable phone number and one call to action — a booking link converts far better than a wall of links.
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Executive / founder
MinimalKeep executive signatures short and authoritative: name, title, company, one link. No banners, no quotes.
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Designer / creative
Modern splitCreatives get judged on the signature itself. A portfolio link and a restrained accent colour do more than a full-colour banner.
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Customer support
Compact inlineSupport signatures should route the next reply: help centre link first, hours second, personal phone never.
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Tom Bergström · Customer Support Lead · Northwind Studio
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Agency / consultancy
CardAgencies sell credibility. A card layout with the studio mark and a single case-study link reads as a brand, not a person.
Engineer / technical
Mono techMonospace signatures read well in plain-text-heavy threads and stay legible when a client strips styling.
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Recruiter / people team
StackedRecruiting emails get forwarded. A stacked layout keeps the company name visible even after two levels of quoting.
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Real estate / field sales
BadgeMobile-first recipients tap, they don't copy. Big touch targets on phone and email matter more than a headshot.
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Startup, dark-mode friendly
Neon gridIf your team lives in dark mode, test there. A neon-grid layout keeps contrast on both light and dark backgrounds.
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Use any of these with your team
Set the brand once, then send each teammate a personal claim link. They paste into Gmail, Outlook, or Apple Mail — no plugin, no IT ticket, no per-seat fee. Completely free and unlimited.
Frequently asked
What should a professional email signature include?
Full name, job title, company, one phone or booking link, and your website. Everything else — quotes, images, legal blocks — dilutes the click you actually want.
How many lines should an email signature be?
Three to four lines is the sweet spot. Long signatures get clipped by Gmail's 'show trimmed content' and look broken on mobile.
Should I put a photo in my email signature?
A headshot helps in sales, recruiting, and real estate where trust is personal. In internal or technical teams, a company mark is usually cleaner. SignatoryGrid supports both.
Are these signature examples free to use?
Yes. Every layout on this page is available free in SignatoryGrid, with unlimited signatures and unlimited teammates.