Gmail signature generator
Free Gmail signature generator
Build a branded Gmail signature below, copy it with one click, and paste it straight into Gmail — no signup, no HTML, no plugin. When you're ready, roll the same signature out to your whole team for free.
Last updated 2026-08-15
Create your Gmail signature
Everything updates live. Pick a template, drop in your details, then hit Copy signature — the clipboard gets rich text, which is exactly what Gmail's signature editor expects.
Template
Your details
Picture
No image yet? We render a clean initials avatar in your brand colours.
Company
Style
Your Gmail signature
New message
To: client@company.com
Subject: Following up
Hi there — great speaking earlier. Sending over the details we discussed.
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Need this for the whole team?
SignatoryGrid stores the brand once and gives every teammate a personal claim link, so nobody hand-edits HTML. Unlimited signatures, unlimited teammates, completely free.
How to add a signature in Gmail
Gmail on desktop (web)
- Copy your signature from the generator above.
- Open Gmail and click the gear icon in the top right.
- Click See all settings, then stay on the General tab.
- Scroll down to Signature and click Create new.
- Name it (for example "Work") and click Create.
- Click into the signature box and paste with Cmd+V or Ctrl+V.
- Under Signature defaults, pick it for For new emails use and On reply/forward use.
- Scroll to the bottom and click Save changes. Gmail discards edits if you skip this.
Gmail on iPhone and Android
The Gmail mobile apps only support a plain-text mobile signature — they cannot store HTML. Two options that actually work:
- Set a short plain-text mobile signature in the app: Menu → Settings → your account → Mobile Signature. Keep it to name, title, and phone.
- Or turn the mobile signature off entirely so the web signature is used wherever Gmail can apply it, and paste the rich signature once from Gmail on the web.
- To paste from an iPhone, open this page in Safari, tap Copy signature, then open Gmail on the web in desktop mode and paste into the signature box.
Google Workspace: rolling it out to a team
The Workspace admin console can append a company footer to outgoing mail, but that footer is added at the server, so senders never see it, it doesn't appear in the compose window, and it often duplicates on replies. For most teams a paste-based rollout is cleaner:
- Create a free SignatoryGrid account and set the brand once — logo, colour, tagline, layout.
- Add each teammate. Everyone gets a personal claim URL with their own name, title, and phone.
- Drop the links in Slack or your onboarding checklist. Each person clicks Copy and pastes into Gmail.
- Rebranding later? Edit the brand once and re-send the links — every signature regenerates.
Gmail signature examples
Six layouts rendered with the same engine the generator uses, so what you see is exactly what lands in the inbox. Copy any of them, then swap in your own details above. More role-specific layouts live on the email signature examples page.
Classic bar
Classic barThe safest default for Gmail: name, title, one accent rule, and a clickable phone number.
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Minimal text-only
MinimalNo images at all, so it survives Gmail's image blocking and never triggers the clipped-message warning.
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Modern split
Modern splitA vertical divider between the logo block and the details reads cleanly in the Gmail web reading pane.
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Compact inline
Compact inlineTwo short lines. Best for people who reply dozens of times a day and don't want a wall under every message.
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Tom Bergström · Support Lead · Northwind Studio
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Branded card
CardA bordered card keeps company branding intact when the thread gets forwarded outside your domain.
Stacked
StackedCompany name stays visible after two levels of quoting — useful for recruiting and outbound.
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What makes a Gmail signature render correctly
Gmail's signature editor is a sanitising rich-text field, not an HTML editor. It keeps a narrow subset of markup and quietly throws away the rest. Every signature this generator produces stays inside that subset:
- Tables, not flexbox or grid. Gmail strips modern layout CSS; table cells survive.
- Inline styles only. There is no place for a
<style>block in a Gmail signature — external and embedded CSS is dropped. - Hex colours. CSS variables and
oklch()resolve to nothing once pasted. - Web-safe font stacks. Custom web fonts can't load in an inbox, so we fall back gracefully rather than rendering something unexpected.
- Absolute HTTPS image URLs. Relative paths and data URIs break the moment the message leaves your machine.
- Text-first hierarchy. The signature still reads correctly with images blocked, which is the default for many recipients.
- Under 10 KB. Gmail clips messages over roughly 102 KB; a bloated signature pushes threads over that line and hides your content behind "…".
Gmail signature troubleshooting
The signature doesn't appear on new emails
You created it but never assigned it. Settings → General → Signature defaults → set it for both new emails and replies, then click Save changes at the very bottom.
It pasted as raw HTML code
You copied source text instead of rich text. Use the Copy signature button on this page, which writes text/html to the clipboard, and paste directly into Gmail's editor rather than into a code field.
The logo is a broken image icon
The image URL must be publicly reachable over HTTPS. Files on your desktop, Google Drive preview links, and localhost URLs all break for recipients.
Formatting is stripped on send
Check that Gmail is in rich-text mode — if the compose window shows 'Plain text mode' ticked in the ⋮ menu, every signature collapses to text.
The signature shows twice
Usually a Workspace admin append rule plus a personal signature. Pick one: either remove the admin footer or clear the personal signature.
Mobile replies look different
The Gmail app has its own plain-text mobile signature. Either match it to the essentials or disable it in the app's account settings.
Message shows 'trimmed content'
The thread crossed Gmail's clipping threshold. A lighter signature — fewer images, no banner — keeps threads under the limit for longer.
Spacing is wrong in Outlook recipients
Outlook renders with the Word engine and adds paragraph spacing. Our table-based layouts account for that, but avoid pasting extra blank lines around the signature.
Gmail signature FAQ
Is this Gmail signature generator free?
Yes. The generator on this page is free with no signup, and SignatoryGrid itself is completely free with unlimited signatures and unlimited teammates.
Why does my Gmail signature look broken after pasting?
Almost always because the HTML was pasted as source code instead of rich text, or because it used CSS Gmail strips. Use the Copy signature button here — it puts rich text on the clipboard, which Gmail's editor accepts intact.
Why is my logo not showing in Gmail?
Gmail blocks images hosted on non-HTTPS URLs and hides images until the recipient clicks 'display images'. Host the logo on an HTTPS URL and make sure the signature still reads well with images off.
Can I set a different signature on the Gmail mobile app?
Yes, but the iOS and Android Gmail apps only support plain-text mobile signatures. Set the rich signature on the web and turn the mobile signature off so replies from your phone reuse the web one where possible.
How do I roll one signature out to a whole Google Workspace team?
Add each teammate in SignatoryGrid and send them their personal claim link. They click Copy and paste into Gmail. No admin console access, no append-footer rule, no per-seat fee.
Does Gmail append the signature above or below the quoted reply?
Gmail inserts it above the quoted text by default. You can change that in Settings → General → Signature with the 'Insert signature before quoted text' checkbox.